Our Rental Agreement

Rental Agreement

Event Rent ME, LLC

Effective Date: May 25, 2025

Rental Equipment Waiver and Liability Agreement

This Rental Equipment Waiver and Liability Agreement (“Agreement”) is entered into by and between the undersigned (“Renter”) and Event Rent ME, LLC, a limited liability company operating in the State of Maine. By proceeding with any rental from Event Rent ME, LLC, the Renter agrees to the following terms and conditions:

1. Assumption of Liability and Responsibility

The Renter assumes full responsibility and liability for the rented equipment from the time of delivery to the time of return or retrieval. This includes responsibility for any and all loss, theft, damage, misuse, or injury caused by or arising from the use or possession of the equipment, except as limited by Maine law for claims involving gross negligence or willful misconduct. The Renter is solely responsible for ensuring that the equipment is used in a safe and appropriate manner by themselves, their guests, event participants, third-party vendors, and the venue. Event Rent ME, LLC assumes no liability for the actions or omissions of any third party, including guests, staff, or venue personnel.

2. Use of Equipment and Assumption of Risk

The Renter agrees to use all equipment solely for its intended purpose and in accordance with any instructions provided by Event Rent ME, LLC. Instructions for proper use are provided at delivery or on Event Rent ME, LLC’s website, and the Renter is responsible for reviewing and following them. The Renter acknowledges that improper use of the equipment—including but not limited to misuse, failure to follow setup procedures, placement on uneven or unstable surfaces, or overloading—may result in serious injury or property damage.

The Renter further understands and accepts that even proper use carries inherent risks, including potential bodily injury or strain, and voluntarily assumes all such risks. Event Rent ME, LLC makes no representations or warranties as to the safety of the equipment under specific conditions or use cases.

3. Dance Floor Use and Wet Conditions

The dance floor surface becomes slippery when wet. Renter assumes all risk associated with moisture, spills, condensation, or weather exposure.

If the dance floor becomes wet for any reason, Renter must immediately close access and may not reopen the surface until it is completely dry. Event Rent ME, LLC does not provide drying materials or equipment. All drying materials and supervision are the sole responsibility of the Renter.

Closed toe footwear is required for all users. Renter is solely responsible for enforcement.

Event Rent ME, LLC shall not be liable for any injury, loss, or damage arising from wet conditions, improper drying, continued use during unsafe conditions, or failure to enforce footwear requirements.

4. Grass and Ground Acknowledgement

The Renter acknowledges and agrees that the setup, placement, or extended placement of tents, canopies, dance floors, or other rental equipment may cause temporary or permanent damage to grass, turf, soil, or other ground surfaces, including but not limited to lawn scorch, discoloration, compaction, or localized dying of vegetation.

The Renter further acknowledges that certain installations may require driving stakes into pavement, asphalt, or other hard surfaces. Event Rent ME, LLC will backfill any resulting holes with sand and cover as needed with cold patch; however, Event Rent ME, LLC shall not be liable for any remaining marks, surface damage, or related cosmetic effects.

The Renter assumes full responsibility for all effects on grass, turf, soil, or ground surfaces resulting from delivery, placement, continued placement, or temporary modifications required for rented equipment.

5. Cleaning, Damage, and Replacement

All rented items must be returned in clean and good condition, normal wear and tear excepted. Unless the Renter has purchased a cleaning service from Event Rent ME, LLC, they are responsible for cleaning all equipment prior to return.

If any items are returned excessively dirty or soiled, Event Rent ME, LLC reserves the right to charge a cleaning fee to the card on file, based on a fee schedule provided at booking or reasonable market rates.

If any equipment is returned damaged, missing, or in a condition deemed beyond repair, the Renter agrees to pay the full cost of replacement based on reasonable market value, as determined solely by Event Rent ME, LLC.

Fees may be charged at the company’s discretion and are not limited to visible damage; any misuse or neglect resulting in loss of future usability will be treated as irreversible damage.

6. Permits and Regulatory Compliance

The Renter is solely responsible for determining and complying with all local, town, city, county, and venue requirements related to tent installation, including permits and approvals.

If a tent permit is required, the Renter must obtain the permit and provide proof of approval to Event Rent ME, LLC no later than twenty-one (21) days prior to the scheduled delivery date.

Event Rent ME, LLC will not deliver or install any tent without proof of required permit approval.

Failure to provide required permit documentation may result in cancellation of tent delivery, removal of tent items from the order, and forfeiture of payments in accordance with Event Rent ME, LLC cancellation & refund policies.

Event Rent ME, LLC assumes no responsibility for permits, permit denial, fines, enforcement actions, delays, or event disruption resulting from the Renter's failure to obtain required permits.

7. Insurance and Venue Responsibility

Event Rent ME, LLC strongly recommends that Renters obtain appropriate event liability insurance to protect against loss, damage, or injury arising from the use of rented equipment. The Renter remains fully responsible for all equipment and its use at the venue. The Renter agrees to actively supervise the use of equipment by all parties at the venue to ensure safe and proper use, including the conduct of guests, vendors, and venue staff.

8. Indemnification and Release of Liability

To the fullest extent permitted by Maine law, the Renter agrees to indemnify, defend, and hold harmless Event Rent ME, LLC, its owners, employees, agents, affiliates, and contractors from and against any and all claims, liabilities, losses, damages, injuries, expenses, and legal fees arising out of or resulting from the use, misuse, or failure to properly secure or supervise the equipment.

This includes claims arising from the ordinary negligence of Event Rent ME, LLC, its agents, or employees, but does not include claims arising from gross negligence or willful misconduct.

Event Rent ME, LLC shall not be held liable for any injury, accident, loss of property, or damages of any kind related to the rental or use of its equipment, except as prohibited by Maine law.

9. Governing Law and Electronic Agreement

This Agreement shall be governed by and construed in accordance with the laws of the State of Maine. The Renter agrees that this Agreement may be executed electronically, and such execution shall be legally binding under the Maine Uniform Electronic Transactions Act (10 M.R.S. § 9401 et seq.).
This Agreement is provided in a readable format and can be requested in larger print if needed.

10. Severability

If any portion of this Agreement is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

11. Entire Agreement and Acknowledgment

By signing below or electronically agreeing through Event Rent ME, LLC’s online booking system, the Renter affirms that they are authorized to enter into this Agreement, have read and understood its contents, and agree to be legally bound by its terms.