Our Rental Agreement

RENTAL AGREEMENT

Event Rent ME, LLC - Winthrop, Maine

Effective Date: May 25, 2025

Last Updated: June 10, 2026

RENTAL EQUIPMENT WAIVER AND LIABILITY

The Renter assumes full responsibility and liability for the rented equipment from the time of delivery to the time of return or retrieval. This includes responsibility for any and all loss, theft, damage, misuse, or injury caused by or arising from the use or possession of the equipment, except as limited by Maine law for claims involving gross negligence or willful misconduct on the part of Event Rent ME, LLC.

The Renter is solely responsible for ensuring that the equipment is used in a safe and appropriate manner by themselves, their guests, event participants, third-party vendors, and the venue.

Event Rent ME, LLC assumes no liability for the actions or omissions of any third party, including guests, staff, or venue personnel.

You are responsible for all rented equipment from the time of delivery until it is retrieved. This includes:

• Protection from theft, vandalism, and weather
• Safe, proper use and supervision of equipment
• Returning items clean and undamaged, unless a cleaning service has been purchased

USE OF EQUIPMENT AND ASSUMPTION OF RISK

The Renter agrees to use all equipment solely for its intended purpose and in accordance with any instructions provided by Event Rent ME, LLC. Instructions for proper use are provided at delivery or on Event Rent ME, LLC’s website, and the Renter is responsible for reviewing and following them.

The Renter acknowledges that improper use of the equipment—including but not limited to misuse, failure to follow setup procedures, placement on uneven or unstable surfaces, or overloading—may result in serious injury or property damage.

The Renter further understands and accepts that even proper use carries inherent risks, including potential bodily injury or strain, and voluntarily assumes all such risks.

Event Rent ME, LLC makes no representations or warranties as to the safety of the equipment under specific conditions or use cases.

The following is a general list of what Renters are responsible for, however Renter’s responsibilities are not limited to the following:

• Evacuate all guests from any tent during lightning, heavy rain or high winds. Adding sidewalls decreases the wind rating (increases parachute effect) so evacuate any tent with attached sidewalls if anything higher than average wind is present
• Under no circumstance shall there be any ash-producing fire within 200 feet of any of our tents. Any tent top found with a burn or ash hole will incur a damage fee and Renter will be billed to replace the entire tent top at current market value.
• Straps for all tents extend 5 to 6 feet beyond the perimeter of the tent to where there will be a metal stake driven which will be an above ground tripping hazard. Orange visibility cones will be provided as toppers to bring attention to the stake locations. Renter is responsible for monitoring the status of the cones if they choose to keep them on the stakes (replacing any that are displaced by guests or wind, etc) and takes full responsibility for any injuries due to the removal of the cones. Area measured for planned tent setup must be the area of the tent plus an additional 6-8 feet on all sides to allow space for maneuvering and setup as well as the final placement of stakes and straps, and must be clear of any overhead branches that would come in contact with the tent top.

Instructions for use are provided at delivery or available on our website. You are responsible for reading, understanding, and following all safety guidance provided. Improper use may result in injury or damage and is your sole responsibility.

Dance Floor Use and Wet Conditions

The dance floor surface becomes slippery when wet. Renter assumes all risk associated with moisture, spills, condensation, or weather exposure.

If the dance floor becomes wet for any reason, Renter must immediately close access and may not reopen the surface until it is completely dry. Event Rent ME, LLC does not provide drying materials or equipment. All drying materials and supervision are the sole responsibility of the Renter.

Closed toe footwear is required for all users. Renter is solely responsible for enforcement.

Event Rent ME, LLC shall not be liable for any injury, loss, or damage arising from wet conditions, improper drying, continued use during unsafe conditions, or failure to enforce footwear requirements.

INDEMNIFICATION AND RELEASE OF LIABILITY

To the fullest extent permitted by Maine law, the Renter agrees to indemnify, defend, and hold harmless Event Rent ME, LLC, its owners, employees, agents, affiliates, and contractors from and against any and all claims, liabilities, losses, damages, injuries, expenses, and legal fees arising out of or resulting from the use, misuse, or failure to properly secure or supervise the equipment.

Renter shall be liable for all expenses, personal injury and/or property damages and claims of any kind arising out of its possession, operation or transportation of the rented equipment, and shall fully defend, indemnify and hold Event Rent ME, LLC, its owners, employees, agents, affiliates, and contractors harmless therefrom. In addition, Renter shall defend, indemnify and hold Event Rent ME, LLC, its owners, employees, agents, affiliates, and contractors harmless from all loss, damage, cost and expense resulting from Renter’s violation of this agreement. Renter shall be responsible for all damage/loss to the rented equipment while in the possession of Renter, and all damage/loss to any third party resulting from maintenance, use, operation, storage or transportation of the rented equipment, regardless of whether Renter is found legally liable for the damage/loss. Renter’s indemnity obligations shall survive expiration or termination of this agreement.

This includes claims arising from the ordinary negligence of Event Rent ME, LLC, its agents, or employees, but does not include claims arising from gross negligence or willful misconduct.

Event Rent ME, LLC shall not be held liable for any injury, accident, loss of property, or damages of any kind related to the rental or use of its equipment, except as prohibited by Maine law.

MISCELLANEOUS PROVISIONS

Event Rent ME, LLC reserves the right to refuse, cancel, or terminate any order at its sole discretion, including but not limited to cases involving safety concerns, equipment availability, incomplete or inaccurate information, suspected misuse, or violation of these Terms. In such cases, payments made, with the exception of the non-refundable deposit, will be refunded in accordance with our refund policy.

1. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Maine. The Renter agrees that this Agreement may be executed electronically, and such execution shall be legally binding under the Maine Uniform Electronic Transactions Act (10 M.R.S. § 9401 et seq.). Any disputes shall be resolved in the courts of Kennebec County, Maine.

This Agreement is provided in a readable format and can be requested in larger print if needed.

2. Modifications

Event Rent ME, LLC may update these Terms at any time. The version in effect at the time of your reservation will govern that rental. Current versions are available on our website.

3. Severability

If any portion of this Agreement is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

4. Entire Agreement and Acknowledgment

By signing below or electronically agreeing, the Renter affirms that they are authorized to enter into this Agreement, have read and understood its contents, and agree to be legally bound by its terms.

Seen and Agreed to this ____ day of ________________________, 2026.

RENTER signature: ____________________________________________

By (company or business): _______________________________________

Phone: _______________________________________________________

Email: _______________________________________________________

Mailing Address: _______________________________________________

Date Accepted and Approved: _______________________ ____, 2026.

Event Rent ME, LLC: ____________________________________________